Privacy Policy

Who we are

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Comments

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An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Media

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Cookies

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If you visit our login page, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

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Embedded content from other websites

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These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

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How long we retain your data

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For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

What rights you have over your data

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Where your data is sent

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Who are we?

The protection of your personal data is of the utmost importance to Inagro vzw. In this Privacy Policy, we describe the measures taken to guarantee the protection of your personal data in accordance with the General Data Protection Regulation (GDPR). With this explanation, we wish to clearly inform you how we at Inagro vzw take care of your personal data, what personal data we collect from you, and why Inagro vzw does this.

Inagro vzw, Ieperseweg 87 – 8800 Rumbeke-Beitem, with enterprise number BE 0417.474.241, is the data controller of your personal data applicable to or in use within the various processes and systems within Inagro vzw.

As the data controller, Inagro vzw takes the necessary technical and organizational measures to protect your personal data. These measures apply to all systems, employees, and processes that constitute the information systems of Inagro vzw.

Inagro vzw is an externally autonomous agency of the Province of West Flanders. 

Activities of Inagro vzw

Inagro vzw is a practical research and extension centre for agriculture and horticulture. We provide scientifically sound advice tailored to the local farmer and horticulturist.

Inagro vzw guides farmers in their search for knowledge and innovation. This is done through tailored, practice-oriented research, training, demonstration days, and study days. Inagro vzw is the largest practical research center for agriculture and horticulture in Flanders. More than 200 expert staff members dedicate themselves daily to better and more sustainable agriculture and horticulture.

What personal data do we collect?

“Personal data” means all information relating to an identified or identifiable natural person.

Inagro vzw collects and processes various personal data that may relate to you regarding the products and services that Inagro vzw offers to its members, farmers, schools, partners, suppliers, participants, etc.

These categories of personal data include:

  • Identification details: such as name, first name, agricultural number, address, telephone and mobile number, email, national register number
  • Business details: company name, enterprise number, supplier details
  • Financial and transaction data: bank account numbers, payments;
  • Electronic identification data: IP addresses, cookies;
  • Information about your personal interests in agricultural and horticultural sectors or themes;
  • Sound recordings, photos and video material;

Inagro vzw also processes personal data for statistical research, but this data is anonymized. This means that we cannot trace this data back to individuals or persons. Therefore, we can no longer identify you based on this data.

The personal data we collect is adequate and relevant for our purposes. We limit our collection of your personal data to the minimum amount necessary for the purposes for which we process the personal data.

How do we collect your data?

This can happen in various ways, including:

  • Personal/telephone/email contact
  • Contact forms on our website
  • Contacts at seminars, networking events, study days, trade fairs, …
  • Contacts through our partners and government agencies
  • Social media

Why do we collect your data?

Inagro vzw requires this to carry out standard business operations and to provide services. In accordance with the GDPR, this corresponds to either:

  • The legitimate interest
  • Contractual agreement
  • Legal obligation that Inagro vzw must comply with
  • A task that Inagro vzw must carry out as a government body or knowledge institution in the context of the General Interest or public authority
  • Consent, if the processing is based on this

All personal data is used solely for the following purposes:

  • Professional contacts via telephone, mobile, email, Teams, ….
  • Support from the administration department
  • Services for your company and employees (scheduling appointments, sharing results, advisory reports and warning messages,…)
  • Newsletters and information regarding our seminars, trade fairs, operations, and the activities of Inagro vzw. An opt-in/opt-out option is provided for online communication.
  • Providing training courses, study days, demonstrations, …
  • Target group research into methods, insights, … via surveys.
  • Marketing activities and promotional purposes

Recruitment & selection

Inagro vzw receives and processes personal data of applicants for the purpose of recruiting a new employee.

The data collected comprises “General Identification Data” supplemented with additional information that is standard on a Curriculum Vitae.

This processing is based on the legal grounds of, on the one hand, the consent of the candidate employee and, on the other hand, our legitimate interest in recruiting the suitable candidate for a position.

Inagro vzw will always ask for your consent to retain your data for future vacancies that may interest you and match your profile.

How long is your data retained?

The data is retained for as long as necessary to provide our services. Furthermore, as a data subject, you may request the deletion of your data earlier, without however violating statutory retention periods.

With whom do we share your data?

At no time do we sell or rent your data to individuals or companies that are not part of Inagro vzw.

If Inagro vzw uses an external processor (suppliers, partners, subcontractors, etc.), we will always ensure that your data is treated confidentially and used securely. The external processor will always be contractually bound to Inagro vzw. Consequently, processors will never be permitted to use your personal data on their own initiative.

Another government agency may have entered into an authorization or an equivalent GDPR electronic communication protocol to request data about you from us. You can find more information about the granted authorizations and protocols on our website .

Inagro can make data available via the data sharing platform DjustConnect. If the farmer is a (co-)owner of this data, the farmer will be asked for permission. Via the personal dashboard on DjustConnect, the farmer can grant permission and consult which data is involved and which parties are concerned. You can find more information about how DjustConnect works here .

Events, demonstrations, trade fairs, study days

Inagro regularly organizes events, sometimes with external partners, such as consultations, study days, demonstrations, and trade fairs. To organize these events, we need your data. We therefore also use your personal data to invite you to these activities, usually via your email address, but possibly also in writing.

After an event, we sometimes use your data to deliver documentation, photo reports, satisfaction surveys…

Participant lists

If you participate in these events, your name, first name, and organization will be shared with the other participants if doing so would contribute to the purpose and success of the event. We do this, for example, at events specifically aimed at networking and making contacts.

Promotion, Photos and visual material

We take atmospheric photos and videos on various occasions. Our employees do this themselves, or we use professional photographers. We use these atmospheric photos and videos for promotional purposes, specifically to raise awareness of our operations. Permission will be requested when taking portrait photos.

Photos and films are processed via our media database. Employees of our “Communication and Marketing” department have exclusive access to this media database and may use the material in the context of their assignments. This also means that they may publish this material via our website, social media, and printed materials. Additionally, photo and video material may be provided to other local authorities and (project) partners, but this is done under strict conditions and only for purposes that align with the mission of Inagro vzw.

Other government agencies

Inagro vzw is also a partner in numerous European projects. During the realization of these projects, it is often necessary to share personal data with project partners. As they also belong to the EU, they apply the European General Data Protection Regulation (GDPR).

Inagro vzw attaches importance to the safe and careful handling of personal data within projects. For each project, clear agreements are made regarding data sharing, roles (such as controller or processor), and security measures. Personal data is collected and processed solely for reporting to the EU and/or for specific purposes within the project and is not retained longer than necessary. 
External partners who gain access to shared data are informed of their obligations, and data processing agreements are concluded where necessary.

We do not share your personal data with third parties, except in the following cases: 

  • You give us written permission for this;
  • We are legally obliged to do this;
  • They are requested in the context of a judicial investigation;

Access to third parties

In order to process your personal data, we grant access to your personal data to our employees. We guarantee a similar level of protection by establishing a contractual agreement between Inagro vzw and the employee. The employees are obliged to handle the data discreetly and subsequently only have access to your data that they need to perform their job. The employees of Inagro vzw are required to follow our GDPR awareness training and to stay up to date regarding GDPR knowledge.

Social media

Inagro vzw has a company page on LinkedIn and Facebook, among others, to inform you about our services, current topics, events, working at Inagro vzw, etc. You are free to follow Inagro vzw on these social media or not.

Automatic processing & profiling

Inagro vzw does not engage in profiling, nor is there any fully automated processing of your personal data.

How do we protect your data?

Inagro vzw provides the necessary technical and organizational measures to guarantee the security of your personal data.

Inagro vzw has made every effort to implement security measures in its network and information systems to protect against unauthorized access and to safeguard the confidentiality of the personal and business data of its members, farmers, customers, suppliers, subcontractors, employees, etc.

Organizationally, we have a privacy statement and clear responsibilities and powers. In addition, the necessary processes and procedures are in place to optimally implement and follow this policy.

What are your rights and how can you exercise them?

As a data subject, you have certain rights. Inagro vzw wants to ensure that you can exercise these easily: 

  • Right to information: you have the right to know what we collect from you, why we do this, what processing we perform on your data, etc.;
  • Right of access: you may view your personal data at any time;
  • Right to rectification: you have the right to correct and/or supplement your personal data;
  • Right to erasure/right to be forgotten: you can request that we erase your personal data;
  • Right to restriction of processing: your personal data may not be processed and modified (temporarily);
  • Right to data portability: you have the right to request your personal data (copy). In addition, you may ask us to transfer your data directly to another entity.
  • Right of objection: you may object to the processing of your personal data in direct marketing.

Please note that not all of these rights can be invoked automatically. In the event of a refusal, Inagro vzw will always provide reasons why we cannot comply with your request.

Regarding photos and video material, you can speak to the organizer or photographer at the time and make it known that you do not wish to be filmed or photographed. If a photo or video is published in which you are recognizably depicted and you wish to have this publication removed, simply send your request by email to privacy@inagro.be . Do not forget to mention which photo or video it concerns and where you saw it. We may request additional information to verify whether your request is legitimate. 

Furthermore, you can exercise your rights by contacting us via email at privacy@inagro.be or by letter to Inagro vzw, Attn: Privacy Officer, Ieperseweg 87, 8800 Rumbeke-Beitem. These rights can be exercised free of charge by submitting a clear request via our email address above. This request must state which right you wish to invoke, along with the necessary explanation, a copy of your identity card (please ensure that your photo and national register number are illegible), and how we can contact you. As soon as we are both satisfied with the response to your request, we will destroy the copy or scan. 

Fill in the ” exercising rights ” form and send it.

Where can you go if you are not satisfied with the way we handle your personal data?

Inagro vzw has a Data Protection Officer (DPO). Our Data Protection Officer guides Inagro vzw in processing activities relating to personal data. We do our utmost to handle your personal data correctly. If you are not satisfied with our procedures, or if you have questions for our DPO, you can always contact us via the following email address:  privacy@inagro.be

You can also always file a complaint with the Data Protection Authority (DPA): 

Data Protection Authority 
Drukpersstraat 35, 1000 Brussels
tel: +32 (0)2 274 48 00
e-mail:  contact@apd-gba.be 

https://www.gegevensbeschermingsautoriteit.be/burger/acties/klacht-indienen

How do we handle changes to our privacy policy?

This statement may be amended or supplemented by Inagro vzw if we deem it necessary. We encourage you to review this statement periodically so that you stay informed about how we process and protect your personal data.

This privacy policy was last updated in May 2025.

Questions for us about the processing of your personal data?

You can reach us at privacy@inagro.be